Job Descriptions for Directors and Coordinators

In addition to the members of the Board of Directors, the following volunteer positions keep the organization running smoothly. Individuals to perform these specific responsibilities are appointed by the President for the length of his/her term.

Classes & Workshops Coordinator

• Responsibilities and Duties:
  • Determine educational needs of TCS Members; contact potential instructors; and develop a schedule of classes and workshops.
  • Develop and implement an advertising campaign to promote the class/workshop; collect registration forms; e-mail confirmations to registrants; deposit tuition checks to the TCS checking account; create a sign-in sheet for the class/workshop; make copies of the syllabus/handout from the master provided by the instructor; prepare, distribute, collect and review course evaluation forms; and keep statistical data on the classes/workshops.
  • Ensure that the TCS HQ building or other course location is open and set up at least one half hour before the beginning of the course.

• Helpful Skills:
  • Ability to work with people
  • Administrative skills

Events & Announcements Coordinator

• Responsibilities and duties
  • Gathers and organizes information for TCS weekly activities and other related information.
  • Posts information to the E&A YahooGroups Listserv every week.
  • Posts special events or information as required by Board Directors or Program Managers.

• Helpful Skills:
  • Knowledge of YahooGroups administration

Info Line Coordinator

• Responsibilities and Duties
  • Responds by phone to Info-Line messages by giving referrals to appropriate people and places, and TCS information regarding membership dues, SIG meetings, and other requested information, such as where to donate used computers or where to get computer classes or repair.
  • Changes the voice mail message monthly to give the topic for the next General Meeting, the time and location of the General meeting, and the TCS Web site address
  • Authors and submits monthly status reports to the TCS Board of Directors.

• Helpful Skills
  • Knowledge of telephone etiquette and the ability to communicate well with people
  • Desire to help people solve problems

eJournal Editor/Publisher

• Responsibilities and Duties:
  • Accepts and tracks eJournal columns and features from TCS members and others.
  • Compiles and edits the eJournal within deadline and delivers final version to Webmaster by the monthly deadline.
  • Authors and submits monthly status reports to the TCS Board of Directors.
  • As a Managing Director, participates in Society decision-making via Board of Directors Meetings, the Board Listserv, and in person.
  
  
• Helpful Skills:
  • Knowledge of desktop publishing
  • Detail orientation

Listserv Moderator

• Responsibilities and Duties:
  • Oversees and administers the TCS technical (main) Listserv in a timely manner.
  • Coordinates with the Membership Records Director to quickly approve new subscribers and drop expiring members.
  • Helps those having difficulty managing their Listserv subscription; and provides warning messages to those not conforming to published Listserv.
  • Maintains the Master Listserv listing, by adding new members and dropping unsubscribing and expiring memberships.
  • Authors and submits monthly status reports to the TCS Board of Directors.
  
  
• Helpful Skills:
  • Attention to detail
  • Understanding of Yahoo Listserv administration

Membership Records Director

• Responsibilities and Duties:
  • Coordinates all functions associated with creating, maintaining, and updating the Society's membership database.
  • Prints membership cards.
  • Notifies new, renewed, and trial members of their status by e-mail.
  • Handles questions and comments concerning membership by e-mail.
  • Provides current membership and expiration lists to the Board and other authorized parties.
  • Deposits dues income, prepares report and forwards it with bank receipt to the Treasurer.
  • As a Managing Director, participates in Society decision-making via Board of Directors Meetings, the Board Listserv, and in person.
  
  
• Helpful Skills:
  • Working knowledge of FoxPro
  • People person
  • Eye for detail

Product Review Coordinator

• Responsibilities and Duties:
  • Maintains and monitors detailed records, tracking the various stages of each product to be reviewed.
  • Verifies that each requester is a full paid member.
  • Maintains contact with vendors and sends eJournal containing their product reviews.
  • Makes available to the membership any vendor provided product lists.
  • Authors and submits monthly status reports to the TCS Board of Directors.
  
  
• Helpful Skills:
  • Attention to detail and persistency of follow up
  • Persuasive letter writing
  • Patience

Program Director

• Responsibilities and Duties:
  • Investigates, contacts, and line ups potential General Meeting presenters.
  • Follows through on the scheduling and coordination of General Meeting presenters to insure that the monthly T.C.S. General Meetings offer content of general interest and value to the membership that would not be available via the SIGs.
  • Authors and submits monthly status reports to the TCS Board of Directors.
  • As a Managing Director, participates in Society decision-making via Board of Directors Meetings, the Board Listserv, and in person.

• Helpful Skills:
  • In-depth knowledge of PC-related topics of current interest
  • Working knowledge of vendor presentation requirements

Projector Rental Coordinator

• Responsibilities and Duties
  • Responds to all requests for projector rental.
  • Obtains signed rental agreement from renters, collects and submits rental fees.
  • Insures delivery and return of projector in good working order.
  • Authors and submits monthly rental income to the TCS Board of Directors.

SIG Coordinator

• Responsibilities and Duties
  • Assists in establishing new SIGs and submit the proper forms to the BOD for approval.
  • Notifies eJournal Editor and Webmaster of any changes in SIGs or SIG Leaders.
  • Prepares and submits the monthly Calendar to the Webmaster.
  • Submits a periodic SIG News column for publication in the eJournal.
  • Organizes and conducts periodic SIG Summit meetings for SIG leaders and co-leaders.
  • Maintains the SIG Leaders listserv.
  • Authors and submits monthly status reports to the TCS Board of Directors.

Webmaster

• Responsibilities and Duties:
  • Maintains the Web pages, graphics, e-mail addresses, and other gadgetry associated with the club's Web site, in a timely manner, and keeps backup copies as appropriate.
  • Acts upon requests from the Board, and others as authorized, for Web site modifications.
  • Authors and submits monthly status reports to the Board of Directors.
  
  
• Helpful Skills:
  • Intermediate Web design skills
  • Working knowledge of FTP, HTML, Cold Fusion, and server-side scripting
  • Basic graphic design ability