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Listed below are job descriptions for the individuals
that set the direction and tempo for the organization
by serving as the Executive Board
of Directors.
President
Executive Director elected for a one-year term
- Responsibilities and Duties:
- Serves as the chief executive officer of TCS
- Chairs the Society’s decision-making process
via Board of Directors Meetings, the Board Listserv,
and in person.
- Conducts general meetings, Board of Directors
meetings, and other special meetings as called
by the Board.
- Appoints Managing Directors upon approval of
the Executive Directors.
- Establishes committees and appoints chairpersons
as required.
- Conducts the annual elections.
- Continually enlists contributions of time from
members for TCS tasks.
- Helpful Skills:
- Leadership and a vision for the club
- Motivational skills
- Some knowledge of organizational structure and
Robert's Rules of Order
- Public speaking abilities
Vice President
Executive Director elected for a one-year term
- Responsibilities and Duties:
- Participates in Society decision-making via
Board of Directors Meetings, the Board Listserv,
and in person.
- Serves in place of the President in the President's
absence.
- Serves as President for the remainder of the
President's term if the office of the President
is vacated.
- Advises the President on matters requiring consultation.
- Serves as an alternate signer on TCS bank
accounts.
- Helpful Skills:
- Some knowledge of organizational structure and
Robert's Rules of Order
- Public speaking abilities
- Leadership
- People skills
Secretary
Executive Director elected for a one-year term
- Traditional Duties:
- Participates in Society decision-making via
Board of Directors Meetings, the Board Listserv
and in person.
- Maintains corporate records other than membership.
- Consolidates monthly committee reports for the
Board's review.
- Records the minutes of the meetings of the Board
of Directors.
- Notifies the members of the Board of Directors
of meetings as specified in the bylaws.
- Revises meeting minutes via discussion and consensus
on the Board Listserv.
- Submits the Board-approved minutes each month
to the TCS Minutes Listserv.
- Submits the Arizona Corporation Commission Annual
Report each April, working with the Treasurer
to also submit a financial statement.
- Helpful Skills:
- Some knowledge of organizational structure and
Robert's Rules of Order
- Ability to take notes
- Detail orientation
Treasurer
Executive Director elected for a one-year term
- Responsibilities and Duties:
- Participates in Society decision-making via
Board of Directors Meetings, the Board Listserv,
and in person.
- Acts as custodian of all TCS funds.
- Pays TCS bills and reimburses members for
approved TCS expenses.
- Invoices ejournal advertisers.
- Maintains accurate financial records of TCS
Records shall include all receipts and disbursements
for TCS
- Reports on the financial status of TCS at
each Board of Directors meeting.
- Prepares a Budget, for Board
approval, for the general operations of TCS.
- Prepares the annual Financial Report for presentation
at the January General Meeting.
- Works with the TCS CPA to prepare the annual
tax return.
- Provides financial statements to the Secretary
for the Corporation Commission Report.
- Helpful Skills:
- General knowledge of accounting
principals, taxation, 501(c)(3) finance
- Working knowledge of Quicken,
QuickBooks software
Members-at-Large
Three Executive Directors elected for a one-year
term each
- Responsibilities and Duties:
- Participates in Society decision-making via
Board of Directors Meetings, the Board Listserv
and in person.
- Expresses and defends the views of the general
membership to insure they translate into the policies
and direction of the Society.
- Takes charge of one-time projects and/or recurring
activities needed to accomplish the goals of the
Society and makes monthly reports to the BOD as
to the status of the project/activity.
- Chairs a committee responsible for a particular
function of management, i.e., Special Interest
Groups, Business Liaisons, and Classes & Workshops.
- Helpful Skills:
- Some knowledge of organizational structure and
Robert's Rules of Order
- Ability to communicate one-on-one with people
of various backgrounds and interest
- Ability to work as part of a team
- Willingness to commit time and energy to achieve
the goals of the Society
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